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The short version. Six steps, in order. Fill it out on site, the day the work happens, and get it signed before you leave.

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The six steps

1

Project info

Which job, what date, and what the extra work was. Write what happened in plain words — “removed 40 LF of unmarked conduit at the north footing,” not “extra work per direction.”
2

Labor

Who, what trade, how many hours. Names, not just a headcount.
3

Material

What you used and how much. Quantities with units.
4

Other costs

Equipment, rentals, disposal, delivery. This is the step people skip, and it’s real money.
5

Attachments

Photos of the condition before you fixed it, plus delivery tickets. Photos taken after the fact prove nothing.
6

Approval

A signature from whoever directed the work, on site. → Getting a signature

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What you can leave blank

Material and other costs genuinely don’t apply to some tickets. Labor, the description and the signature always do.
Same day or it’s worth less. A ticket written Friday for Tuesday’s work, with no photos and no signature, is a story. The same ticket written Tuesday with a signature is a claim.

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Next

Cost Code vs. PCO

Two numbers, two audiences.

Get it signed

Before you leave the site.