The short version. Two extractors. One reads your spec book and proposes the submittal register. One reads a certification card and pulls out the expiry date.
Submittal Extract
Building a submittal register by hand means somebody reads the whole spec book and types a few hundred rows. Submittal Extract reads the published book and proposes the register for you.1
Publish the spec book first
Nothing works against an unpublished book. → Uploaded vs. Published
2
Run the extract
It works through the sections and proposes submittal items.
3
Review what came back before you send anything
This is the step. Check for sections it missed, items that don’t apply to your scope, and duplicates.
4
Accept the register
Now you have a register that covers the book instead of covering what people remembered.
Certifications Extract
Point it at a photo of a card and it pulls out the expiry date, so you’re not typing dates off a phone photo. Always check the date it read. → Certifications and expiry trackingNext
Procore
Queued, running, imported.
AI usage
What those numbers are, and aren’t.